Specialized IMAP Backup Application with Advanced Features (with Simple UI)

Backing up your emails from IMAP based accounts can become tiring. There are many tools out there that offer backups, but very few can deliver. Because, the truth is, the whole point for securing emails in offline archives or backups is to not live in the constant state of uncertainty regarding your emails and the data in general.

So, even if an IMAP mail backup tool does its job but you find the results or the experience lagging in some ways, then you are missing the point.

This article explores a solution that works reliable and has no missing links. It stands out for its efficiency and reliability, and the fact that the way it works is comprehensive and provides a way to back up IMAP in a completely professional and resilient way.

Mail Backup X offers a wide range of choices for backing up your email. It supports both Windows and Mac users, alongside popular desktop email clients like Apple Mail, Outlook, Thunderbird, and Postbox. Of particular interest to those email providers, Mail Backup X also works with web-based email providers like Gmail, Yahoo, and Outlook.com. But also, it supports any email provider or server that has IMAP support (which is basically all of them today).

This extensive compatibility makes it a powerful backup solution for IMAP accounts, but also for a variety of email setups.

Mail Backup X understands that your emails aren't just a bunch of words strung together – they hold a lot of important information. That's why it doesn't treat backups as a rudimentary form of duplicating emails. When backups start, the software doesn’t just start copying the text content but also takes note of the subject line, who it was from or to, the exact time – all those little details that seem hidden.
On top of that, Mail Backup X carefully handles all the attachments, whether they're documents, photos, or even embedded calendar invites and contact information. The way you organize your emails into folders gets preserved too, and it even makes sure that special characters from different languages or those hidden bits of data attached to your emails are accurately backed up. All of these factors make up a solution that you can trust to create a truly complete and reliable backup of your IMAP email data.

Starting Simple: How to Back Up Gmail Data

Mail Backup X keeps things simple. You can find it right on the InventPure website – just a quick download away. When you open the download page on the website choose the version suitable for your operating system, download the installer file, and get ready for installation.

1. When you first open the application, you will be asked for a license key. If you have it enter it here but if you don’t there is nothing to worry about. You can still use the tool for free for 15 days. Just click on the button that says activate free trial. You will be asked for an e-mail address but that is completely optional, although recommended if you want to receive updates and offers.

2. The dashboard is the home screen of the application. Here, you're going to see a variety of options on your screen. But don't let that intimidate you. We're focusing on one thing here: backing up your emails from an IMAP based account. So, you'll look for ‘Tasks’ box, and inside the box, look for ‘set up a new backup now’. Click on that to start creating the profile.

3. Now, you will see several choices like Microsoft Outlook, Mozilla Thunderbird, and others. But since we are doing an IMAP backup, none of these seemed to directly apply, right? So,here’s what you do: first choose ‘Email Server’, and on the next screen, you will notice there are several e-mail providers like Gmail and Yahoo. Here click on IMAP server to proceed.

1. Now, the next step can be either straightforward or somewhat tricky. You will be asked to enter your e-mail and password. Hopefully if the credentials are correct, everything connects automatically and it’s smooth sailing from there on.

a. If your e-mail does not connect right away, it could be a few reasons, but a common one is that IMAP isn’t enabled in your e-mail settings. This is something you have to check in your actual e-mail account, not in mail backup X. It’s usually found under the account settings or security settings page of your e-mail provider’s website.

b. If you’re sure the IMAP is enabled, you could try to configure the settings of the server manually. Though this is more technical than many would be comfortable with. If you know it, then enter the server address, the port, and possibly some other security settings. This is to direct the application to fetch your emails correctly.

1. After you have successfully connected your e-mail account, you get to choose what you want to include for IMAP backups. You will see a list of all your e-mail folders like inbox, send, drafts, any custom folder, etc.At the bottom,there’s an option to automatically back up new folders you might create in the future. If you check the box,any new folders you add inside the selected folders will automatically get backed up without you having to remember to modify the profile to add that particular folder.

2. In this next step, you will have the opportunity to customize your IMAP backup profile extensively. This is so that your profile accurately aligns with your specific data protection requirements and preferences.

a. This is where you name your backup profile—just use something you'll remember, like "My work emails Backup".
b. Then you choose where to save it. Most people just save it on their computer, but you can choose an external drive or even somewhere online.
c. Security settings are important, and this is where you will set them up. If you want your backup to be private (which most people do), choose 'Secured (Encrypted)'. If you're not too worried, 'Un-Secured' is okay, but we would really recommend keeping it secure.
d. The backup schedule is how often you want Mail Backup X to check for new emails to back up. 'Automatic' means it'll do it without you having to remember(every time a new e-mail arrives), 'Manual' means you'll have to tell it when to back up, and 'Recurring' lets you set a specific schedule, like every day or every week, or even every hour.

e. If you want your IMAP backups to be extra portable, do not skip this step. This means if you plug in a USB drive, Mail Backup X can automatically copy your latest backup to it.

You are now at the end of the new backup creation wizard. All that’s left to do now is to go through all the settings, review them carefully, and make sure they are correct and as you intend them to be. To get it going click the “Save” button and go back to the dashboard. Under the “Activity” box, you will see the progress bar for the ongoing backup.
And remember, anytime you want to check on your backups or change something, you can go back to 'My Backup Profiles'. Here you'll see everything about your backups: when they were last updated, how to adjust settings, and even options to view or export your emails from IMAP backups to various formats, like MBOX, PST, EML, or print formats like PDF.

Why Mail Backup X is Such a Great Fit

Mail backup acts is developed by InventPure, and they know that IMAP e-mail backup needs are varied to individuals and large teams. This is why they offer flexible licensing solutions to those who are managing a personal inbox or wholecompanies’ worth of emails.

The application is also available for Mac and windows platforms making it a great fit for diverse setups. You get the support and resources you need including Technical Support via chat and phone call, a free trial version of 15 days, and more.

Mail Backup X takes the worry out of backing up your Gmail and other email accounts. If you want reliable protection for your emails, this is a strong choice.